NLHS Band Boosters, Inc.
Written January 2015 Adopted
ARTICLE I. GENERAL
This corporation shall be known as the NLHS Band Boosters, Incorporated, hereafter referred to as The Boosters.
The corporate office will be North Laurel High School 1300 Hal Rogers Parkway London, KY 40741.
In joint cooperation with North Laurel High School, the Laurel County School System, and the Band Director(s); to promote interest, manpower, emotional and financial support for every student of the band and the band program(s) at the North Laurel High School. In general, to promote the welfare of all, always following every policy intended to serve the greatest good for the greatest number. In no way do we endorse, support, or host any other decisions.
The Boosters shall not seek to direct the administrative activities of North Laurel High School.
ARTICLE III. MEMBERSHIP
The membership of the boosters shall include any band parent/grandparent/stepparent/guardian of band member, alumni, or other person interested in the progress and development of the North Laurel High School band program.
Section 2. Voting Rights (of members)
Only parents, stepparents, grandparents or guardians shall have the right to vote, alumni or other interested parties have no voting power, but may attend the meetings.
Section 3. Orientation
Every member of the Board of Directors, committee chairpersons, and any elected officers shall participate in an ongoing orientation program that outlines respective duties of their office/status. An encompassing effort will be made to orient new members in the areas of aim, objectives, and Booster-related programs. The responsibility of overseeing the orientation is the President and/or Vice-Presidents, along with the director(s).
ARTICLE IV. MEETINGS
Section 1. Regular Meetings
Regular meetings will be held the 1st Tuesday of each month. Meetings may be rescheduled due to conflict.
Section 2. Special Meetings
The President, any member of the Board of Directors, or Band Directors may call a special meeting of the membership at any time. Notices of the time, place, and purpose of meeting shall be given in such a manner as to reasonably inform the membership.
Section 3. Quorums
Those members present at a duly called special or regular meeting shall constitute a quorum for the purpose of conducting all business of the boosters.
The Boosters’ Board of Directors shall manage the affairs of the boosters. The Board of Directors shall be composed the President, 1st Vice-President, 2nd Vice President, Secretary, and Treasurer. The high school Principal and Band Director(s) will serve as ex-officio members. The Board of Directors will meet at the call of the President. A majority of the Board of Directors shall constitute a quorum for the transaction of business.
The officers of the boosters shall be elected annually by the general membership. The President shall ask three members in good standing to volunteer as members of the election committee, and shall select a Chairperson. The election committee will be appointed in March, and will accept nominations in April, and hold elections at the meeting in May. Every officer shall be a regular member in good standing of the boosters. Offices slated with only one candidate will be voted on by a voice vote. The entire slate of officers with only one candidate per office may be voted on as a whole with a single voice. Offices which have more than one candidate slated will be voted on by ballot vote of those members in attendance at the meeting. Each officer shall hold office for one year until his/her successor has been duly elected and installed, effective July 1. Officers may serve for three consecutive terms.
Section 3. Removal and Vacancies
Any officer elected by the general membership may be removed by a two-third majority vote. This vote shall be presented to the general membership at its next stated meeting following the basis for removal, and after all presumed evidence has been presented and discussed. A vacancy in any office because of death, resignation, removal, disqualification, or otherwise shall be filled by the Board of Directors until the next regular election.
Section 1. Duties of the President
The President shall preside at all meetings of the Board, and at all meetings of the membership of the Boosters. The President shall be responsible for the coordination and oversight of all fundraising activities of the Boosters. The President shall be a member ex-officio of all committees except the Nominating Committee and shall perform all other duties usually pertaining to the office.
Section 2. Duties of the 1st Vice-President
The First Vice-President shall act as aid to the President, perform the duties of the President in his/her absence, and be a member of any committee as required.
Section 3. Duties of the 2nd Vice-President
The 2nd Vice-President shall perform the duties of the President in the absence of the President and 1st Vice-President at any stated meeting. The 2nd Vice-President shall perform duties assigned by the President and/or the Board of Directors.
Section 4. Duties of the Secretary
The Secretary shall keep accurate minutes of all meetings of the membership and Board of Directors, and shall perform other duties as assigned. In the event the Secretary is absent from a meeting, his/her duties will be performed by a band booster member appointed for that purpose. Additionally, the Secretary shall maintain accurate rosters for the Booster membership.
Section 5. Duties of the Treasurer
The Treasurer shall have the custody of and be responsible for all funds and securities of the boosters, and shall maintain accurate books of the booster’s transactions. All booster property in his/her custody shall be subject to inspection and control by the Board of Directors. He/She shall disburse the funds of the corporation in payment of just demands against the corporation or as directed by the Board of Directors. He/She shall also perform all other duties incident to his/her office.
All disbursements of the corporation shall be by check and the Treasurer shall sign each check. Authorized expenditure may, but not be limited to, cover operational or fundraising requirements necessary to accomplish the intended goals of the membership. Also, the Treasurer is authorized to make routine disbursements for continuing functions (e.g.: drivers, instructors, supplies, etc.). The Treasurer is also authorized to disburse student generated funds for student bills that do not impact on corporate funds, (e.g.: payment for shoes, gloves, reeds, rooms, etc.).
The Treasurer shall be required to prepare a monthly financial report, and an annual financial report. These reports shall become a part of the permanent record of the boosters. Copies of the above-mentioned financial reports shall be filed by the Treasurer with the Executive Board and with such other persons or groups as the Executive Board shall direct.
The year-end financial review will be submitted by the outgoing Treasurer and given to the current fiscal year Treasurer when turning over financial records.
In addition to the election committee in Article V Section 2, the boosters will have the following standing committees as deemed necessary by the executive board.
EQUIPMENT COMMITTEE: It shall be the duty of the equipment committee to keep the equipment of the Bands in performance condition, and to be responsible for maintenance and transportation of such equipment, as it becomes necessary. The equipment committee will also assist in the construction of props needed for the Band’s purposes.
COLOR GUARD COMMITTEE: It shall be the duty of the Color Guard Committee to promote, recruit, and support the Band’s Color Guard. It shall also issue, maintain, and account for the Color Guard uniforms and equipment.
UNIFORM COMMITTEE: It shall be the duty of the Uniform Committee to keep the marching uniforms in performance condition, to be responsible for the proper cleaning, maintenance, and replacement as it becomes necessary of all equipment considered part of all uniforms. It shall also be the duty of the Uniform Committee to properly fit and issue each band student the appropriate uniform with instructions and rules pertaining to the use and care of that uniform.
HOSPITALITY COMMITTEE: It shall be the duty of the Hospitality Committee to provide meals or refreshments as deemed necessary by the President or the Band Directors at Band functions. These shall include Band Camp, away contests, and concerts during which food is provided to participants or volunteers.
CONCESSION COMMITTEE: It shall be the duty of the Concession Committee to organize volunteers, place food orders, selling concessions, and filing appropriate paperwork with the NLHS bookkeeper concerning the monies generated from concession stand sales. Concessions will be for all home football and basketball games, any tournaments, district or regional playoffs hosted at NLHS.
SPIRIT COMMITTEE: It shall be the duty of the Spirit Committee to attend Band events and show enthusiastic support for the Band students. This committee may plan or coordinate spirit events, props, and cheers to use during performances.
WAYS AND MEANS COMMITTEE: It shall be the duty of the Ways and Means Committee to explore and develop methods to finance Band activities. This may include fundraising, ads for the Invitational program and other special events.
Committees will have one/two lead people per committee and will be selected by the officers/directors.
ARTICLE VI. FINANCES
Section 1. Fiscal Year
The fiscal year of The Boosters shall be from July 1 to June 30 of each calendar year.
Section 2. Funds
All monies paid to or earned by The Boosters shall be placed in a general operating fund.
Section 3. Director Expenditures
The director may spend up $100 without booster approval with expectation of reimbursement. Any expenditures over $100 will require consultation with the President, 1st Vice President, 2nd Vice President, or Treasurer.
These by-laws may be altered, amended or repealed and new by-laws may be adopted by a 2/3 majority vote of members present at a regular monthly meeting of the boosters – provided a formal notice of such amendment has been read at a prior regular meeting of the boosters.
ARTICLE IX. DISOLUTION
In the event of any dissolution or other termination of the boosters, all assets after payment of outstanding debts and other legal obligations shall be paid over to North Laurel High School, or its successor, to be used for the North Laurel High School Band, or a successor band; otherwise, to be used for other school music purposes. If North Laurel High School, or a successor, does not exist, such assets shall be paid to the Laurel County Schools, London, Kentucky, to be used for other school music purposes.